FREQUENTLY ASKED QUESTIONS

What documents are required for trade license renewal?

To facilitate the trade license renewal process, several key documents are necessary:

• A signed copy of the terms and conditions: Acknowledging and signing the terms and conditions associated with the trade license renewal is essential for compliance.
• A signed price list: Submitting a signed price list outlining the pricing structure for goods or services ensures transparency and standardized business operations.
• A signed application form: Completing and signing the renewal application form is a formal request for the trade license renewal, capturing updated business information.
• A signed office lease agreement (if applicable): If the business operates from a leased space, a signed office lease agreement may be required to validate the legal occupancy of the premises.
• Shareholder's updated documents (passport and visa copies): Updating the shareholder's passport and visa copies is crucial for maintaining accurate records and ensuring compliance with immigration regulations.

What documents are required for a new visa application?

Initiating a new visa application involves providing a comprehensive set of documents:

• The signed visa application form: A fully completed and signed visa application form is the initial step in the process.
• A passport copy (with seven months' validity and three empty pages): Submitting a clear copy of the applicant's passport, valid for at least seven months with a minimum of three empty pages, is fundamental for visa processing.
• Documents to show current visa status: Providing documentation verifying the applicant's current visa status, such as copies of existing visas or relevant residency permits, is a crucial requirement.
• A copy of the valid company license: Including a copy of the valid company license establishes the legitimacy of the employing entity, supporting the application for a new visa.
• A copy of the valid Establishment / Immigration card: Submitting a copy of the Establishment or Immigration card is essential, demonstrating compliance with regulatory requirements.
• A signed employment contract: The signed employment contract outlines the terms and conditions of employment, ensuring clarity on roles, responsibilities, and employee rights.
• A copy of a University degree (if applicable, attested, and translated): For applicants with educational qualifications, a copy of the university degree, duly attested and translated if necessary, supports the visa application.
• Passport photographs (white backgrounds, passport-sized, and high resolution): Providing passport-sized photographs meeting specific criteria, including a white background and high resolution, is essential for visa processing.

What documents are required for a renewal visa application?

The documents required for renewing a visa application typically include:

• Completed visa renewal application form: A thorough and accurately filled renewal application form is the starting point for initiating the renewal process.
• Valid passport copy: Submission of a clear copy of the applicant's passport, meeting the required validity criteria, is crucial for visa renewal.
• Proof of current visa status: Documenting the applicant's visa status is essential for renewal.
• Valid company license copy: Including a copy of the valid company license establishes the legitimacy of the employing entity, supporting the visa renewal.
• Establishment / Immigration card copy: Submitting a copy of the valid Establishment or Immigration card is crucial for demonstrating compliance with regulatory requirements.
• Updated employment contract (if applicable): Submitting a renewed employment contract for employees with updated employment terms contributes to the visa renewal process.
• Passport-sized photographs: Providing recent passport-sized photographs meeting specific criteria is necessary for visa renewal.

How long does it take to process a license renewal?

The duration for processing a license renewal can vary based on factors such as the business type, jurisdiction, and regulatory requirements. Typically, the process may take several weeks to months, during which the submitted documents are reviewed and compliance checks are conducted. Engaging with a professional service provider can streamline the process and expedite the renewal timeline.

How long does processing a new and renewal visa application take?

The processing time for both new and renewal visa applications is influenced by several factors, including the type of visa, the completeness of documentation, and the specific immigration policies of the jurisdiction. On average, visa processing can take a few weeks to a few months. It is advisable to check with relevant immigration authorities for updated processing times.

How long does it take to process a dependant's visa?

The processing time for a dependent's visa can vary but follows a timeline similar to other visa categories. This involves submitting the required documentation, undergoing necessary checks, and awaiting approval from immigration authorities. The timeframe may range from a few weeks to a couple of months, and factors like completeness of documents and adherence to regulations play a role.

How do I change the name of my company?

Changing the name of a company involves a formal process, including:

• Approval from relevant authorities: Obtain approval for the new company name from the regulatory authorities overseeing business registrations.
• Amending legal documents: Update legal documents, including the Memorandum of Association and Articles of Association, to reflect the new company name.
• Notification to stakeholders: Inform stakeholders, clients, and partners about the name change and update any relevant communications and branding materials.
• Official registration: Complete the necessary paperwork for the official registration of the name change with the appropriate business registry.

Engaging with legal and business experts can guide you through the process and ensure compliance with legal requirements.

How can I sell my company?

Selling a company involves a strategic and well-planned process:

• Business valuation: Determine the fair market value of the company, considering financial performance, assets, and growth potential.
• Due diligence: Conduct a thorough due diligence process to identify and address potential issues affecting the sale.
• Engage with a business broker: Utilize the services of a business broker to facilitate the sale, including marketing the business, negotiating with potential buyers, and managing legal aspects.
• Negotiation and agreement: Reach a comprehensive agreement with the buyer, covering aspects such as price, terms, and conditions of the sale.
• Transfer of ownership: Complete the legal transfer of ownership, including the necessary documentation and regulatory approvals.

Seeking guidance from professionals experienced in business sales can optimize the process and ensure a successful transaction.

What documents are required for a dependant's visa?

To apply for a dependant's visa, specific documents are typically required:

• Completed visa application form for dependents: Fill out the relevant application form, providing accurate information about the dependent.
• Passport copy of the dependent: Submit a clear copy of the dependent's passport, ensuring it meets the validity requirements.
• Relationship proof: Provide documents proving the relationship between the sponsor and the dependant, such as marriage or birth certificates.
• Sponsor's valid visa and company documents: Include copies of the sponsor's valid visa and company documents, demonstrating eligibility and compliance.
• Medical fitness test results: A medical fitness test report for the dependant may be required depending on the jurisdiction.
• Passport-sized photographs: Submit recent passport-sized photographs of the dependant, adhering to specific criteria.

How do I start the visa process?

Initiating the visa process involves several key steps:

• Determine visa type: Identify the specific type of visa required based on your employment status, business activities, or purpose of stay in the UAE.
• Collect required documents: Gather all necessary documents, including a completed visa application form, passport copy, proof of current visa status, company license copy, and employment contract.
• Apply: Submit the completed application along with the required documents to the relevant immigration authorities or through the services of a professional agency.
• Payment of fees: Pay the applicable visa processing fees per the visa type and duration.
• Undergo medical tests: Depending on the visa category, undergo any required medical tests and provide the results.
• Receive visa approval: Await approval from the immigration authorities, and upon approval, proceed to obtain the visa stamp on the passport.

Engaging with experienced visa processing services or consultants can streamline the process and ensure compliance with regulations.

Can I transfer my company to another free zone?

Yes, transferring your company to another free zone in the UAE is generally possible, subject to the rules and regulations of the respective free zones involved. The process typically involves the following steps:

• Research and choose the new free zone: Identify and select the free zone that aligns with your business requirements and objectives.
• Obtain approval: Seek approval from the existing free zone authorities for the transfer.
• Submit transfer application: Complete and submit the required application to the new free zone, including necessary documentation.
• Fulfill financial obligations: Settle any outstanding financial obligations with the current free zone, including license renewal fees or penalties.
• Receive a new license: Once the transfer is approved, obtain the new license from the chosen free zone.

Professional assistance from business setup consultants can facilitate a smooth transfer process.

What do I need to open a UAE bank account?

Opening a UAE bank account involves providing specific documentation and fulfilling certain criteria:

• Valid passport and visa: Present a valid passport with a residence visa for non-residents or a copy of the Emirates ID for residents.
• Proof of address: Provide a utility bill or rental agreement as proof of address in the UAE.
• Company documents: For business account opening, submit copies of the company's trade license, memorandum of association, and articles of association.
• Introduction letter: Some banks may require an introduction letter from your company or a personal introduction if opening a personal account.
• Initial deposit: Make the initial deposit as per the bank's requirements.

Professional advice from business consultants can guide you through the specific requirements of different banks.

How much does it cost to open a bank account?

The cost of opening a bank account in the UAE varies based on the type of account, the bank chosen, and specific requirements. Typically, there may be initial deposit requirements, account maintenance fees, and charges for additional services. Checking with the chosen bank for detailed information on associated costs is advisable.

How can I collect my company documents?

Collecting company documents involves the following steps:

• Contact the relevant authorities: Contact the government departments or free zone authorities where your company is registered.
• Request document collection: Submit a formal request to collect your company documents.
• Payment of fees: Fulfill any outstanding payments or fees associated with document collection.
• Personal visit or appoint a representative: Visit the designated office in person or appoint a representative to collect the documents on your behalf.

Professional service providers can assist in coordinating the document collection process.

What is the process and procedure for renewing my trade license?

Renewing a trade license typically follows these steps:

• Review license expiry date: Keep track of the trade license expiration date.
• Submit renewal application: Complete and submit the license renewal application form and required documents to the relevant authorities.
• Payment of renewal fees: Pay the necessary fees within the specified timeframe.
• Approval and issuance: Await approval from the authorities and receive the renewed trade license.

Engaging with business setup consultants ensures timely renewal and compliance with regulatory requirements.

What is the process and procedure for renewing my visa(s)?

Renewing visas involves the following steps:

• Determine visa expiry: Identify the expiration date of the visas to be renewed.
• Submit renewal application: Complete and submit the visa renewal application along with necessary documents to the immigration authorities or through a professional agency.
• Payment of renewal fees: Pay the applicable fees within the designated timeframe.
• Medical tests (if required): Undergo any necessary medical tests based on the visa category.
• Receive renewed visa(s): Upon approval, collect the renewed visa(s) with the updated validity period.

For Pricing details, visit Freezone locations  Visit step-by-step guide to registering a company in Dubai and the UAE

Can my local partner take control of my business?

In a typical UAE mainland company structure, if you have a local partner holding 51% ownership, they have a significant stake in the business. However, the ability of the local partner to take control of your business depends on the terms of the partnership agreement. It's essential to draft a clear and comprehensive agreement outlining the rights, responsibilities, and decision-making processes. With a well-structured agreement, you can safeguard your interests and establish mechanisms for resolving disputes or changes in control.

What happens if my local partner passes away?

In the unfortunate event of the passing of your local partner, the impact on your business will depend on the legal and contractual arrangements in place. Including provisions in the partnership agreement that address such scenarios is advisable. Commonly, these provisions may include the option for the deceased partner's shares to be transferred to their legal heirs or for the remaining partners to have the first refusal to purchase the shares.

Can foreigners now own 100% of mainland companies?

As of my last knowledge update in January 2022, the UAE introduced changes allowing specific categories of business activities to be wholly owned by foreigners in specific sectors. However, this does not apply universally to all business activities, and it's crucial to check the latest regulations and guidelines issued by the authorities. Some sectors may still require local participation, especially in strategic industries. Consulting with legal experts or business setup consultants can provide up-to-date information tailored to your business activity.

Check this – Looking for a local sponsor in Dubai?

What if I want to change my local partner?

If you wish to change your local partner, the process will involve legal procedures and approvals from relevant authorities. Following the guidelines set by the Department of Economic Development (DED) in the emirate where your company is registered is essential. The steps may include:

• Obtaining a no-objection certificate (NOC) from the current local partner.
• Identifying a new local partner if required.
• Amending the Memorandum of Association (MoA) to reflect the changes.

Legal advice and assistance from business consultants can guide you through the process.

Can my UAE mainland company buy a property?

As of my last update in January 2022, UAE mainland companies may be restricted from directly owning freehold property in certain emirates. However, they can lease property for commercial purposes. The rules regarding property ownership by companies can vary between emirates, and it's advisable to check the latest regulations with the respective Land Department or Real Estate Regulatory Agency in the emirate where you intend to purchase or lease property.

Can I still fully control my business if I have a 51% local partner?

While a 51% local partner means they have majority ownership, the level of control you can maintain in your business depends on the terms negotiated in the partnership agreement. It's possible to structure the agreement to allow the foreign partner to retain operational and management control despite the ownership distribution. Key aspects include defining decision-making authority, profit-sharing mechanisms, and dispute-resolution processes. Seeking legal advice during the agreement drafting phase is crucial to ensuring a balance of control and compliance with local regulations.